1) What is a Virtual Bookkeeper?
A Virtual Bookkeeper is a highly skilled professional who provides daily, weekly or monthly bookkeeping services for businesses. Virtual Bookkeepers use current technology to administrate client’s bookkeeping needs via the internet, email, express post, courier or local pick up and delivery.
2) Why should I outsource my bookkeeping work?
The bottom line is that outsourcing will save you money. There is no need to provide office space or equipment for your virtual employee. There are no additional expenses such as payroll taxes, employee benefits, sick time, breaks, holiday time or vacation pay. Businesses also save money by only paying for time worked. At Data Soup we only bill for hours actually required to complete your bookkeeping needs. Additionally, there are no costs related to training your virtual employee, as they are very familiar with their computer and the software that they use.
3) Who are your clients?
Our clients vary greatly. At Data Soup we provide bookkeeping for small to medium sized businesses whether they are proprietorships or corporations. Currently we have many types of clients: sole proprietor massage therapists and dance instructors, catering and restaurant corporations, contractors and non-profit organizations.
4) What is the difference between a bookkeeper and an accountant?
A bookkeeper handles the day-to-day financial record keeping and reporting for businesses.
An accountant specializes in the preparation and filing of taxes.
Having a bookkeeper can alleviate the stress at tax time because your information will be organized, clear and ready for your accountant.
5) Will Data Soup do our taxes?
We believe it is best to let the experts handle the preparation and filing of your tax return. Of course we would be happy to work with your accountant to easily transfer information to help in this preparation.
6) What accounting software do you use?
At Data Soup we use QuickBooks and Simply Accounting.
7) Do I need to purchase any particular software to view my financial reports?
The only software we require you to have to view your reports is Acrobat Reader which can be downloaded for free at http://get.adobe.com/reader/
8) What source documents do I need to provide to have my bookkeeping done?
Basically you should submit all source documents that relate to your business income and expenses. Here is a list of common source documents that are usually submitted.
Bank Statements:
Bank statements and cheque logs
Business Credit Card statements
Cheque stubs
Visa/MasterCard statements if you accept credit cards
Supplier Invoices and Receipts:
All invoices that you have paid
Invoices that have to be paid
Cash Receipts
Household/Office expenses i.e. rent/mortgage/lease, utilities, etc.
If you have a home office, what percentage your office space uses in your home.
Company vehicle expenses
Sales:
Copies of invoices/sales receipts
List of customers that owe you money
Revenue Canada:
Business Number
GST Number
PST Number
9) Is my data kept safe and confidential?
At Data Soup we offer complete confidentiality to our clients. All information provided to us is considered private and is never shared with anyone outside of Data Soup. Any source documents express mailed or sent by courier are kept in a locked fire and water proof filing cabinet located in our office.
Home Services and Rates How it works. FAQ Other Administrative Services About Us Contact
Powered by 4goodhosting.com
| 
